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Virtual desktop for educational institutes

  • Ankush Madaan
  • 16-05-2020
Virtual desktop for educational institutes

The education sector is the backbone of any country. The educational institutions shape the future of the current generation as well as lay the foundation for the future generation. With the evolution of technology, the education sector is also digitized, and the data is stored on hardware. This calls for the deployment of desktops in every nook and cranny of the institutions. Although the desktops are very beneficial for the students as well as administration for completion of tasks as well as assessment, the hardware brings with it some inconvenience in the form of desktop procurement, maintenance, and replacement. Problems that are been faced Once the PCs are purchased, the recurring process of maintenance and upgrade demands a lot of share in the budget. The PCs that malfunction needs to be repaired or replaced altogether completing the PC life cycle. To excel in academics, it is vital that the data should be in the grasp of the students even if they are out of the campus. With local desktops, it is not possible. The students have to come to the classrooms daily in order to access the stored files. An educational institution consists of various departments such as admission, administration, teaching, as well as finance. The desktops need to be configured separately for every classroom and administrative office. This can cause a headache for the IT team. Local desktops being on the premises itself would be more accessible. Here are some of the benefits that hosted virtual desktops can offer the education sector.

1. Anywhere Access:

Times have changed, and the educational sector should change with it. You cannot expect the students to store their files like projects, case studies, or notes in local storage. The students should be able to access their data anytime they want and work on it to meet the deadlines. The students can use their study-related software on smartphones now. As the virtual desktops are hosted on cloud servers that are racked up in remote data centres, they are platform-independent. It means that the software that usually can be accessed on a computer can be accessed at any place with the help of portable devices. It reduces the mental stress of the students and improves the flexibility in study hours. The students can work on their projects any time and complete them in time. Also the students that are unable to attend classes still have access to their notes.

2. Total Data Protection

The students, irrespective of the field of study, store data such as the study material, projects, and assigned tasks in their PCs or laptops. However, storing data in a sole physical device can be risky. If or when the hard disk of the hardware on which the data is stored malfunctions, there is no way it can be recovered. Also, if the password is compromised, the data can be leaked and could fall into the wrong hands. If the student is working on a laptop, it can be stolen with the data stored in it. So, what protects the data from hacking, theft, as well as a malfunction. The answer is virtual desktops. The virtual desktop providers ensure that the desktops are deployed in a secure environment.

3. Cost Saving

One of the major aspects in deciding whether to adopt a certain technology is the cost related to it. The education sector is no different. Like any other sector, every university or academic institution, too, assigns a budget for IT operations. The data related to students need to be stored in local storage devices. In order to perform administrative tasks, the desktops need to be purchased. The students too need the desktop to use software related to their field of study, as well as share and store data. By opting for hosted virtual desktop services, the educational institutions not only save costs but also become cost-efficient. The difference between the two is that hosted virtual desktops offer a way to benefit from advanced features and service and that too, at a price lower than the local desktop infrastructure. Since the hosted virtual desktop providers only charge you when the desktops are in use, you can save additional costs. Hence, during vacation time, there is practically no cost incurred as the virtual desktops are not utilizing any resources. This cost optimization is not possible in case of local PCs, as they are already purchased.

4. Low Maintenance

As already ,there are additional costs related to hardware maintenance and replacement. However, besides the costs, the effort involved in performing these tasks can hamper productivity of any institution. However, with the help of Virtual desktop technology, desktops are already there with the individuals using it.It now depends upon the owner of the virtual device in how to maintain it and keep it upgraded. Hence, for personal ease of doing work we can get the desktops configured conveniently and in no time.

5. All-Time Availability

A distinguishing factor between the Normal desktop and the virtual ones is the availability factor. One might think that the local hardware can be the victim of an event that can cause the loss of data or hardware malfunction. These events, called disruptive events, can be anything from a cyber attack to an earthquake. In the case of hosted desktops, to ensure that the desktops are always available, the providers implement various measures and guarantee an uptime value in their SLA. The hosting providers are legally bound to provide you with the mentioned uptime.

6.Licensed Softwares:

It is taken into consideration while purchasing some expensive softwares, that is to be used for educational and institutional purposes. At this very time it becomes equally important to make sure its use and proper function .For such instances Students and educators also have access to educational, stand-alone licenses for their devices. Software and cloud-based services provided without charge to students and educators with educational licenses may be used only for purposes directly related to learning, training, or research and development. The software and cloud-based services may not be used for commercial, professional, or any other for-profit purposes. This makes it easy to access certain licenses on our own devices with the help of virtual desktops. Individuals will no longer have to move into specific devices in a certain given time period. They can use it at convenience and less number of licenses can also work efficiently as timings will not be a major issue.

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